Integrations / Calendly
Calendly to WhatsApp automation
People who book through Calendly get WhatsApp reminders before the meeting, and cancellations stop the reminders automatically.
The problem
Why connect Calendly and WhatsApp?
Email reminders get missed, so booked calls and appointments turn into no-shows, and your team spends time chasing people to confirm.
How it works
Step by step.
- 01
Calendly sends new bookings, reschedules and cancellations to the workflow through its webhooks (paid Calendly plans).
- 02
Your booking page asks for a WhatsApp number and consent, so reminders go to the right place.
- 03
A confirmation goes out on WhatsApp straight away, then reminders 24 hours and 1 hour before the meeting.
- 04
If the meeting is rescheduled, the reminders move with it; if it's cancelled, they stop.
- 05
The person can reply to reschedule, and the message goes to your team with the booking details.
Who it's for
Consultants, clinics, coaches and sales teams who book meetings through Calendly and want fewer no-shows.
Typical setup time
2–3 working days, plus Meta's template approval
FAQ
Questions
Which Calendly plan do we need?
Webhooks need a paid Calendly plan. If you're on the free plan, we can suggest an alternative such as Cal.com.
Can the reminders include a video link?
Yes. The meeting link, address or dial-in from the Calendly event is included in each reminder.
Want us to set it up? Book a free call.
30 minutes. Fixed quote after. No obligation.
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